How to Save Outlook Emails as PDF in Outlook 2019, Windows 10 Mail, & Mac

saving email as pdf

Outlook has simple methods you can do to convert your emails into another format. Here’s how to save Outlook emails as PDF in Outlook 2019, Outlook 2016, Outlook 2013, and Windows 10 Mail app.

Saving email as PDF is just as important as sharing any stuff from the web. It turns out the method is almost the same way as exporting OneNote notebook.

However, the method is evolving from one Outlook version to another. But, you don’t have to worry. We’ve covered the guide on how to do it on Outlook 2010 and Outlook 2007, too, including Outlook on your Mac.

How to Save Outlook Emails as PDF

Saving Outlook emails as PDF can be easily done on your Outlook app. Simply open the app, then choose which email you want to convert into PDF.

microsoft outlook inbox email share as pdf

Now go to the File tab. Then choose Print. Choose Microsoft Print to PDF. You can also customize the style of the exported email before converting the email file as PDF. Click Print if you’re done.

how to save outlook emails as pdf

Now, simply add a name file for the exported PDF Outlook email. Make sure you choose PDF Document (*.pdf) as the file’s format. Click Save to save the email as PDF.

saving email as pdf

Microsoft Outlook will then save it for you. You can actually do a quick print by right-clicking the email, then choose Quick Print.

windows 10 mail app save as pdf

If you find this method is hard, you can backup your Outlook emails all at once instead.

How to Backup Outlook Emails as PDF in Windows 10 Mail App

Windows 10 Mail app which is actually based on Outlook has the same method to save your emails as PDF. This app also has a good dark mode.

Simply open the app. Then choose the menu bar on the right side. Then choose Print. Here, choose Microsoft Print to PDF.

print to pdf

You can also change the paper size and orientation. Once done, click Print.

How to Export Outlook Emails as PDF in Outlook 2010 and Outlook 2007

Outlook 2010 and Outlook 2007 have different methods to export Outlook emails. But it’s still easy.

Open the Outlook app then choose the File tab.

Then click Save as. Now, simply add a name for the file then choose PDF Document (*.pdf) as the file format. Click OK.

How to Convert Outlook Emails as PDF in Mac

Outlook in Mac has different features, just a little though. But you can still save email as PDF there.

Open the app. Then choose File. Click Save as.

Choose PDF. Click Save as PDF.


Microsoft Outlook has a way to save your emails as PDF. But most people are still confused about how simply because Outlook doesn’t directly have the feature. Instead, it uses the “Print to PDF” feature which is available on almost Windows programs including your browser.

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