You don’t always have to print the entire part of your spreadsheet, and sometimes you can set which area of it you want to print. Here’s how to set print area in Google Sheets in different ways.
There are many benefits upon printing a specific part of your spreadsheet. You can save more paper, save more inks, do faster printing, save more space so you can see the most important part of your spreadsheet without getting distracted by unnecessary parts of it, and more.
Setting a print area can be done pretty easily, and there are different ways upon doing it. You can select which cells to get printed, showing frozen row headers, set paper sizes, set margin, and set page break to decide where part of your sheet to start and stop printing.
How to set print area in Google Sheets by printing selected cells only
You can select which cells you want to print in Google Sheets, and there’s no need to manually deleting cells you want not to print and leaving the cells you want to keep. No. Just as simple as selecting a range of cells to print, and that’s it.
To do this, simply selecting the range of the cells you want to print.
Click Print, which is located below the menu.
On the right side, in the Print section, choose Selected cells followed by the range you’ve selected.
Here, you would see the preview of the sheet you want to print instantly. The print area has been set and everything is now ready to print.
To print, click Next.
You can see the preview once the printer is ready or online. You can also save the spreadsheet as PDF by choosing Microsoft Print to PDF on Printer section. Click Print to finally print the spreadsheet with the print area that has been set.
How to print with frozen row headers in Google Sheets
If you happen to have complicated data that you need to show the row headers on the printed spreadsheet, you can do so in Google Sheets pretty easily.
Simply click the last cell of the row which the entire rows before it you want to freeze. Freezing rows in Google Sheets isn’t so complicated and takes only a few clicks.
Click View. Select Freeze. Here, select how many rows you want to freeze. Simply choose it. In this example, I choose to freeze six rows to make it available to be seen on every page of the spreadsheet.
There it is, the rows are now frozen and these rows will show up on the printed pages. The print area you can set can be as advanced as this, or even more.
Let’s take a look at the preview settings or preview. Click the print icon to see how it would look like.
The rows I’ve frozen now show on all pages, which is what I wanted.
Click Next to print. You can print the usual way. Or, have the previous method of selecting the range of cells to get printed as well.
How to set the print area in Google Sheets by customizing the page size, scale, and margins
This might not count upon setting a print area of your spreadsheet, but sometimes it counts when you want to limit how much data you would like to show on the printed page.
On the printer settings of Google Sheets, choose the page size accordingly. The smaller the page you choose, the less the data show on each page that will get printed.
On Scale, choose how the page will fit according to your needs. You can set normal, fit to the width (which disregard the height), fit to the height (disregards the width), or simply fit to page itself.
Here, the margin width. These also influence how much data you will see on the printed page. The narrow you choose, the more data you will see. You can also set it custom.
How to set custom page breaks to increase or decrease the print area in Google Sheets
On the printer settings, exactly on the sidebar, click Set custom page breaks to see and change the page breaks. Page breaks control what part of your sheet that will get printed on each page without manually selecting the range of cells like the previous method.
Here, you can drag the blue line anywhere you want. That controls what you will see on each page. The action you do here will influence the entire pages, so do it neatly because you might cut a good part of your spreadsheet in the printed pages.
Once done, click Confirm breaks.
Here’s what the preview looks like of just one page. You can carefully change the page breaks to set the print area accordingly.
Google Sheets allows you to set the print area accordingly in different ways. You can select the range of the cells, show frozen rows, set your own page breaks, and more.
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