How to Share OneNote Notebook on Android, Windows 11/10, iPhone, & More

It's easy to share a OneNote notebook with friends, family, or colleagues. Here's how to do it on Android, Windows, and iPhone.

How to Share OneNote Notebook on Android, Windows 11/10, iPhone, & More

OneNote offers you some options to share notebooks. You can share them anywhere, including on WhatsApp, email as attachments, and more. You can also share OneNote notebooks to SharePoint if your company uses it.

When you share a notebook, you can choose whether other people can edit or only view the notes you're sharing.

In this tutorial, we'll cover how to share a OneNote notebook, page, and section, easily on Android, iPhone, Mac, and Windows 11/10.

Share OneNote on Android

OneNote on Android offers you a way to share notebook pages as PDF or plain text. You can tap on the three dots menu at the corner. Then tap the Share page.

You can select PDF or plain text depending on what kind of file format you would like to save. You can tap Copy to to save it as a PDF.

share onenote as pdf in android

Now, choose the destination folder to where you would like to share the OneNote page. Once you share the page, you should now be able to open it as a PDF.

Share a OneNote notebook on OneNote 2016

OneNote, as we know it, has a desktop standalone app that has been discontinued, which is OneNote 2016. But that doesn't mean you can't stop using OneNote 2016, because you will still get security updates to keep your notebook secure.

If you want to get OneNote 2016, you can download it from the link below:

OneNote 2016 has fairly more features compared to the OneNote UWP app in Windows 11/10, and the mobile app for Android and iPhone. This means there must be some ways you can share the OneNote notebook using OneNote 2016 that can't be done in any other OneNote version.

So, here's a list of where you can share the OneNote notebook in OneNote 2016:

  • SharePoint
  • Share notebooks via email
  • Share notebooks using a link
  • Share to meeting
  • Changing notebook that has already been shared

Share OneNote via email in OneNote 2016

Open OneNote 2016 app.

Then, click File. This is the place where options can be seen more, including a way for you to share OneNote notebooks.

ALSO READ: How to Export OneNote

how to share onenote

Now, click Share. You will see four options to share OneNote notebook in OneNote 2016: share with people (your contacts), share with the meeting, move notebook, and get a sharing link.

In this section, you're going to learn how to share OneNote via email, which can be done by selecting Share with People. which is also one way you can use OneNote effectively.

share onenote to email

Now, you will see some boxes that you can fill with an email address and message invitation.

inserting email to share onenote to

You can write the email address of the person you want to share the OneNote notebook with. You can either write an email address that has already been in your contact, or you can write any email address.

You can share OneNote via email to any email service, from Gmail, Outlook, Yahoo, Hotmail, Live, and even your own domain.

email enter share onenote

There's another option. You can choose between Can edit or Can view to let other people edit the notebook you share or only be allowed to view the notebook without editing.

You can also write a personal message saying that the other person has been invited to see your OneNote notebooks. You can also decide whether you want to require another person to sign in before accessing your notebook.

share onenote and allow others to view it

Now, the final step is to click the Share button. That is how you share a OneNote notebook via email.

If you want to remove or change the permission of the other person from accessing your notebook, you can do that by right-clicking the email address under Shared with and clicking Remove.

ALSO READ: How to Change OneNote Font

You can also change permission from Can view to Can edit or vice versa.

Once you've sent an email invitation, once you've shared your OneNote notebook to their email, they will see that invitation and open your notebook through it.

Share OneNote notebook via link

Just like sharing your OneNote notebook via email, sharing via link also has options that let the other person can view the notebook or can edit the notebook.

To share the OneNote notebook via a link, you have to click File > Share.

Then click Get a sharing link. This is where you will find a way to share OneNote notebook through a link.

The thing that distinguishes between sharing through email and sharing through a link is that you can't decide which person can view the link. Anyone you share the link with can access your notebook with the same permission unless you give them another link.

Unfortunately, you can only create two links that have two permission: can be viewed and can be edited. This means you can't create a link for a different person. Basically, a link can be used by anyone, either to view or to edit the notebook behind that link.

To share a OneNote notebook through a link, just click Get a sharing link.

share onenote through a link

Now, click Create a view link to share a link that allows others only to view the notebook. Or, click Create an edit link to allow others not only to view the notebook but also to edit it. You can create both kinds of links.

sharing onenote link

Once the link is created, you can copy the link from OneNote 2016. Paste them anywhere.

Now, to disable the link, you can click Disable edit/view link. This means the other person can't view or edit your notebook anymore once you disable the link.

You can share the OneNote notebook link on WhatsApp. Or share them in an email. That is how you share a OneNote notebook via link.

ALSO READ: How to Disable Spell Check in OneNote

Share OneNote notebook as PDFs (or other formats)

OneNote also has a way to share OneNote notebook as a PDF. You can even choose another format, like Word and other OneNote formats.

how to share onenote as pdf

Just click File and then click Export. Now, click what is the thing that you would like to share and export as a PDF. You can choose to share the OneNote page, section, or the whole notebook. Select a format, and then click Export.

share onenote to pdf

Now, choose the folder destination where you would like to save the export file of your OneNote notebook. Click Save once you're done.

Share OneNote notebook with meeting

OneNote also allows you to share a notebook with a meeting. To do that, just click Share with meeting.

share onenote to meeting

Share OneNote on Windows 11/10

OneNote, as we know it, also has a UWP version in Windows 11/10, that you can download for free from Microsoft Store. The app version can also share in the same way just like sharing in OneNote 2016.

To share the OneNote notebook in Windows 11/10, just click Share.

how to share onenote in windows 10

Now, just type the email addresses you would like to share the OneNote notebook with, and you can also choose either to allow them to edit or view the notebook you're sharing. Click Share.

share onenote by email in windows 10

In OneNote Windows 10 app, you can also change the permission of people with who you have shared the OneNote notebook. You can invite them again, change permission to view or edit, or stop sharing. You can also share the link by clicking Send a copy.

revoke sharing onenote through email

OneNote has many features that are useful for managing notebooks, including sharing notebooks. Notebooks can be shared as PDFs, plain text, or other formats, and can be sent by email.

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