Complete List of Best OneNote Keyboard Shortcuts

onenote keyboard shortcut

OneNote has been greatly an amazing note-taking app that allows you to create, manage, and share your notes across many devices from Windows 10 to Android. It has many great and cool features that most people overlook, including OneNote’s keyboard shortcuts that can maximize your productivity.

OneNote has many keyboard shortcuts that help you create and organize notes, sharing them, and making it easier to change the look. So, here’s my favorite list of best OneNote keyboard shortcuts that I’ve been personally using for over a year.

Formatting notes in OneNote

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  • Insert a link of a website pages — Ctrl+K
  • Set a Heading 1 style to the current note — Ctrl+Alt+1
  • Set a Heading 2 style to the current note — Ctrl+Alt+2
  • Set a Heading 3 style to the current note — Ctrl+Alt+3
  • Set a Heading 4 style to the current note — Ctrl+Alt+4
  • Set a Heading 5 style to the current note — Ctrl+Alt+5
  • Set a Heading 6 style to the current note — Ctrl+Alt+6
  • Set or unset numbered list formatting from the selected paragraph — Ctrl+Slash
  • Set or unset subscript formatting from the selected text — Ctrl+=
  • Highlight a selected text — Ctrl+Shift+H or Ctrl+Alt+H
  • Set or unset superscript formatting from the selected text — Ctrl+Shift+=
  • Set or unset bulleted list formatting from the selected paragraph — Ctrl+Period
  • Set the Normal style to the current note — Ctrl+Shift+N
  • Delete a paragraph indent from the left — Alt+Shift+Left Arrow
  • Right-align the selected paragraph — Ctrl+R
  • Decrease the font size of selected text — Ctrl+Shift+<
  • Left-align the selected paragraph — Ctrl+L
  • Increase the font size of selected text — Ctrl+Shift+>
  • Show/hide rule lines on the current page — Ctrl+Shift+R
  • Clear all formatting — Ctrl+Shift+N
  • Indent a paragraph from the left — Alt+Shift+Right Arrow

Creating notes in OneNote

OneNote’s keyboard shortcut on creating notes is simple and easy to use. Read on to make your note-taking experience a lot better.

  • Create a new OneNote window — Ctrl+M
  • Open the thesaurus for the selected word — Shift+F7
  • Create a new small OneNote window to create a side note — Windows+Alt+N or Ctrl+Shift+M
  • Check spelling — F7
  • Bring up the context menu/right-click menu for any note, tab, or any other item that currently has focus — Shift+F10
  • Dock the OneNote window — Ctrl+Alt+D
  • Execute the action suggested on the Information Bar (only if it appears at the top of a page) — Ctrl+Shift+W

Adding or creating new item on OneNote

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  • Insert a document or any attachment to the current page — Alt+N, F
  • Insert a picture from a camera or a scanner — Alt+N, S
  • Insert a screen clipping — Windows logo key+Shift+S
  • Insert attachment as a printout to the current page — Alt+N, O
  • Insert a picture from a file — Alt+N, P
  • Add a row below the current row in a table — Ctrl+Enter
  • Add another paragraph in the same cell in a table — Alt+Enter
  • Write the current date — Alt+Shift+D
  • Add another row when at the end cell of a table — Note: Press Enter a second time to finish the table — Enter
  • Add a column to the right of the current column in a table — Ctrl+Alt+R
  • Add a table by adding a second column to already typed text — Tab
  • Add another column in a table with a single row — Tab
  • Write the current time — Alt+Shift+T
  • Delete the current empty row in a table — DEL (press 2x)
  • Create a row above the current one in a table — Enter
  • Insert a line break — Shift+Enter
  • Start a math equation or convert selected text to a math equation — Alt+=
  • Write the current date and time — Alt+Shift+F

Notebook and sections

  • Send to OneNote Tool — Windows+N
  • Open a section — Ctrl+Alt+Shift+O
  • Make a new section — Ctrl+T
  • Go to the next page in a section — Ctrl+PAGE Down
  • Go to the next section — Ctrl+Tab
  • Go to the first page in the section — Alt+Home
  • Go to the previous section — Ctrl+Shift+Tab
  • Go to the last page of the currently visible set of page tabs — Alt+PAGE Down
  • Go to the previous page in the section — Ctrl+PAGE Up
  • Switch to a different notebook on the Navigation bar — Ctrl+G
  • Go to the last page in a section — Alt+End
  • Move the current section to other Notebook — Ctrl+Shift+G, and then Shift+F10, M
  • Focus on the current section tab — Ctrl+Shift+G
  • Select the current note/page tab — Ctrl+SHFT+A
  • Focus on the current page tab — Ctrl+Alt+G
  • Move/copy the current page — Ctrl+Alt+M
  • Go to the first page in the currently visible set of note/page tabs — Alt+PAGE Up

Searching notes

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  • While searching all notebooks, go to the selected result and dismiss Search — Enter
  • While searching all notebooks, preview the next result — Down Arrow
  • Dismiss Search and return to the page — Esc
  • While searching the current page, move to the previous result — Shift+F3
  • While searching the current page, move to the next result — Enter or F3
  • Move the insertion point to the Search box to search all notebooks — Ctrl+E
  • Search only the current page — Ctrl+F
  • Open the Search Results pane — Alt+O after searching
  • Change the search scope — Ctrl+E, Tab, Space

How to tag notes using keyboard shortcuts

  • Apply, mark, or clear the To Do tag — Ctrl+1
  • Apply or clear the Important tag — Ctrl+2
  • Apply or clear the Definition tag — Ctrl+5
  • Apply or clear the Question tag — Ctrl+3
  • Apply or clear the Remember for later tag — Ctrl+4
  • Apply or clear a custom tag — Ctrl+6
  • Apply or clear a custom tag — Ctrl+7
  • Remove all note tags from the selected notes — Ctrl+0
  • Apply or clear a custom tag — Ctrl+8
  • Apply or clear a custom tag — Ctrl+9

Make a password

  • Lock all password-protected sections — Ctrl+Alt+L

Sharing notes with other app

  • Create a This Week Outlook task from the currently selected note — Ctrl+Shift+3
  • Mark the current page as Unread — Ctrl+Q
  • Sync changes in all shared notebooks — F9
  • Sync changes in the current shared notebook — Shift+F9
  • Create a Today Outlook task from the currently selected note — Ctrl+Shift+1
  • Delete the selected Outlook task — Ctrl+Shift+0
  • Send the selected pages in an e-mail message — Ctrl+Shift+E
  • Mark the selected Outlook task as complete — Ctrl+Shift+9
  • Open the selected Outlook task — Ctrl+Shift+K
  • Create a No Date Outlook task from the currently selected note — Ctrl+Shift+5
  • Create a Next Week Outlook task from the currently selected note — Ctrl+Shift+4
  • Create a Tomorrow Outlook task from the currently selected note — Ctrl+Shift+2

Those are my favorite keyboard shortcuts that I’ve been using over a year in Windows 10 PC. If you have any feedback or any question, feel free to comment below.

ref: support.office.com

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